BNUBS Organized Training to Enhance Administrative Management Skills with AI Empowerment

In April 2025, BNU Business School organized two training activities for enhancing administrative management skills. The themes were "Application of AI Tools in Daily Administrative Office Work" and "Technology - Empowered Education, Wisdom - Led Future" respectively. The aim was to comprehensively improve the professional capabilities and work efficiency of administrative teachers through the sharing of cutting - edge technologies and the exchange of practical experiences, and to promote the intelligent and innovative development of administrative work.

The series of lectures was presided over by Han Lili, the Associate secretary of the School Party Committee. She emphasized the important role that artificial intelligence can play in liberating time, optimizing processes, and innovating services. She reminded administrative teachers to pay attention to the popularization of artificial intelligence and its application in office scenarios, to empower management thinking with technology, and to make AI a staff officer for decision - making, a liberator from repetitive labor, and a catalyst for service innovation.

The First - Phase Training Lecture: "Application of AI Tools in Daily Administrative Office Work"

On April 3, 2025, the School held a training activity themed "Application of AI Tools in Daily Administrative Office Work" in Room 1722 of Houzhu Building. This training aimed to explore the application of artificial intelligence technology in the field of administrative work. The meeting invited Mr. Zhao Jun, the director of the New Media Center of the School of Geography, Beijing Normal University and an AI general - knowledge lecturer, to bring a rich and informative sharing session to the participants.

Mr. Zhao Jun shared the cutting - edge trends of AI applications and pointed out that the rapid development of AI technology is profoundly changing the mode of administrative work. Through AI technology, administrative teachers can automate routine tasks and optimize innovative work, thus saving time and improving efficiency.

During the sharing, Mr. Zhao Jun systematically sorted out the mainstream AI software and their functions on the market currently, covering multiple fields such as dialogue - based, search - based, programming - based, and drawing - based. Combining his rich experience in the digital intelligence field, he introduced in detail the specific application scenarios and usage skills of AI models in administrative work through cases, including six aspects: data acquisition, knowledge - base building, policy interpretation, PPT creation, illustration making, and report communication. He suggested that when using AI tools, one should clarify the background and purpose, give full play to the advantages of the models, and use multiple software in series to achieve the best results.

Finally, Mr. Zhao Jun once again emphasized the profound impact of AI tools on work and reminded teachers to pay attention to personal information protection, to desensitize information when using AI tools, and to avoid the leakage of sensitive information.

Through this training, administrative teachers not only learned about the cutting - edge trends of AI technology but also mastered practical application skills. In future work, it is believed that teachers will put the learned knowledge into practice and continue to promote the application of AI technology in the education field, helping educational administrative work reach a new level.

Some Teachers' Experience Sharing

Mr. Zhao Jun's lecture on the application of AI tools was of great benefit to me. The more than one - hour lecture filled with practical knowledge and the interactive session left me eager for more. AI is not out of reach; instead, it is a powerful assistant that can effectively improve the efficiency of administrative work. By learning AI tools for copywriting optimization, image processing, video editing, and table automation, tasks that originally took a long time can now be completed efficiently in just a few minutes, with higher accuracy.

Rather than worrying about the impact of technology, it is better to embrace change actively. Making good use of AI can not only reduce the work burden but also provide better services for teachers and students. I plan to integrate these tools into my daily work to optimize service quality and work efficiency.

——Li Ani, Alumni Affairs Office

Mr. Zhao Jun's explanation was easy to understand, giving me a systematic understanding of the development trend of artificial intelligence. At the same time, I deeply realized the important value of AI technology in improving work efficiency and optimizing work processes.

Combined with my job responsibilities, I have started to integrate AI tools into my daily work and have initially achieved good results. In the future, I plan to further explore the in - depth application of AI in fields such as file management and event planning and actively share my experience to help the team jointly promote the intelligent transformation of the department.

——Fan Ruicong, Student Affairs Assistant

The Second - Phase Training Lecture: "Technology - Empowered Education, Wisdom - Led Future"

On April 10, 2025, the School held a special lecture themed "Technology - Empowered Education, Wisdom - Led Future" in Room 1722 of Houzhu Building. The lecture was given by Mr. Sun Qiurui, the Associate Director of the School's Information - based Construction Office and Information Network Center. It focused on hot topics such as the digital transformation of education, the application of artificial intelligence technology, and the construction of the school's information - based service ecosystem, aiming to help everyone understand the industry development status and improve their information - based application capabilities in work.

Mr. Sun Qiurui first introduced the current situation of educational digitalization and the development of AI and shared the specific applications of the school in AI monitoring practices. He mentioned that the School has realized functions such as intelligent teaching assistants, intelligent question - setting, and personalized test papers for each student in the curriculum center by deploying the AI large - scale model "DeepSeek" and intelligent agents, improving office efficiency. At the same time, the School also provides a variety of information - based services, such as health cards, virtual campus cards, email, and unified communication platforms, for the convenience of teachers and students. Mr. Sun Qiurui emphasized that in the process of applying AI, attention should be paid to its warmth and value to improve work efficiency and the experience of teachers and students.

The lecture ended successfully amidst lively discussions. This training opened up new horizons for administrative teachers in educational digitalization and AI applications, which is of great significance for promoting the School's information - based construction and management service level.

Some Teachers' Experience Sharing

As an administrative office worker, participating in yesterday's training on artificial intelligence and information network systems inspired me with new ideas about my work. During the training, the teacher introduced the development of artificial intelligence in China and the advanced deployment of the School's information network system, allowing me to see the huge potential of intelligence in campus management. These systems can not only improve work efficiency but also optimize service processes and provide a more convenient experience for teachers and students.

In the future, I will continue to learn to improve my digital literacy and make better use of intelligent tools to contribute to the development of the School.

——Shang Yihong, International Exchange and Work Office

Contributed by: School Office

Edited by: Wang Wei

Reviewed by: Han Lili